This Privacy Policy explains how Northbridge Newsroom Studio Ltd collects, uses, shares, stores, and protects personal data in connection with its newsroom-studio operations, website, communications, production services, event activities, and related business functions.
1. Introduction and Company Information
Northbridge Newsroom Studio Ltd is the data controller for the personal data described in this Privacy Policy, unless we expressly state otherwise.
Company name: Northbridge Newsroom Studio Ltd
Address: Northbridge Newsroom Studio, 14-18 North Wharf Road, Paddington, London W2 1NW, UK
Email: [email protected]
Phone: +44 20 7846 3917
As a newsroom-studio business, we may process personal data relating to clients, suppliers, visitors, guests, contributors, speakers, talent, freelancers, journalists, production staff, website users, and other individuals who interact with our services, premises, or communications.
2. Data Collection and Processing
We may collect and process the following categories of personal data:
- Identity data: name, title, job role, organisation, professional profile information.
- Contact data: email address, phone number, postal address, and business contact details.
- Professional data: CVs, portfolios, biographies, expertise, credentials, press-related information, work history, and publicly available professional information.
- Communication data: correspondence with us by email, telephone, contact forms, social media, or in person.
- Transaction and service data: booking details, invoices, payment-related information, and service history.
- Technical data: IP address, browser type, device identifiers, log data, cookies, and usage analytics.
- Image, audio, and video data: photographs, recordings, livestream footage, and studio content where you appear or are otherwise identifiable.
- Access and security data: visitor logs, CCTV footage, building access records, and incident reports.
- Special category data: only where necessary and lawfully permitted, for example where you voluntarily disclose accessibility needs or other information requiring additional care.
We generally collect data directly from you, from your organisation, from publicly available sources, from our website and digital tools, and from third parties involved in event, production, or media operations.
3. Purpose of Data Processing
We process personal data for the following purposes:
- to provide and manage newsroom-studio services, bookings, productions, events, and related operations;
- to communicate with clients, contributors, suppliers, and other stakeholders;
- to manage contracts, invoices, payments, and administration;
- to coordinate filming, recording, editing, and content production activities;
- to maintain access control, health and safety, and premises security;
- to respond to enquiries, requests, complaints, and support needs;
- to operate, secure, monitor, and improve our website, systems, and business processes;
- to send business communications, updates, and relevant marketing where permitted;
- to comply with legal obligations, regulatory requirements, and lawful requests;
- to establish, exercise, or defend legal claims;
- to protect the rights, property, and safety of Northbridge Newsroom Studio Ltd, our staff, visitors, and others.
4. Legal Basis for Processing
We rely on one or more of the following legal bases, depending on the context and applicable law:
- Contract: where processing is necessary to enter into or perform a contract with you.
- Legal obligation: where processing is required to comply with applicable law.
- Legitimate interests: where processing is necessary for our legitimate business interests, provided those interests are not overridden by your rights and freedoms.
- Consent: where you have given clear consent for specific processing activities, such as certain marketing or the use of optional media content where required.
- Vital interests: in rare cases where processing is necessary to protect someone’s life or physical safety.
- Public task or similar lawful basis: where applicable in relation to particular journalistic, media, or public-interest activities, subject to relevant legal requirements and exemptions.
Where we process special category data, we will do so only where a separate lawful condition applies and where appropriate safeguards are in place.
5. Data Sharing and Third Parties
We may share personal data with third parties where reasonably necessary for the purposes described in this Policy, including:
- service providers and processors acting on our instructions, such as IT, hosting, cloud storage, analytics, email, CRM, and security providers;
- professional advisers, including lawyers, accountants, insurers, and auditors;
- payment processors, banks, and financial service providers;
- event, production, technical, and logistics partners;
- photographers, videographers, editors, contributors, and freelance specialists;
- building management, security staff, and facilities providers;
- government authorities, regulators, law enforcement, and courts where required by law;
- other parties where you have asked us to share information or where sharing is otherwise lawful.
We require third parties to handle personal data appropriately and to use it only for the agreed purposes, subject to applicable contractual and legal safeguards.
6. Data Transfer to Third Countries
Where personal data is transferred outside the United Kingdom, we will take appropriate steps to ensure that it receives a comparable level of protection. This may include using approved contractual safeguards, assessing the destination country’s legal regime, and implementing additional technical or organisational measures where necessary.
Some of our service providers or business partners may process data in countries outside the UK. By using our services or interacting with us, you acknowledge that cross-border processing may occur where needed for our business operations.
7. Storage Duration
We retain personal data only for as long as necessary for the purposes for which it was collected, including to satisfy legal, accounting, reporting, archival, and risk-management requirements.
- Client and supplier records are typically kept for the duration of the relationship and for a further period as required by law or business necessity.
- Financial and tax records are retained for the periods required under applicable accounting and tax laws.
- Security records, including CCTV or access records, are retained for limited periods unless needed for an incident, investigation, or legal claim.
- Marketing data is retained until you unsubscribe, withdraw consent, or object where applicable.
- Media and production content may be retained for archival, contractual, editorial, legal, or operational reasons, subject to applicable rights and agreements.
When data is no longer required, we will securely delete, anonymise, or archive it in accordance with our retention practices.
8. User Rights
Depending on applicable law, you may have the following rights in relation to your personal data:
- Access: to request confirmation of whether we process your data and obtain a copy of it.
- Rectification: to request correction of inaccurate or incomplete data.
- Erasure: to request deletion of your data in certain circumstances.
- Restriction: to request that we limit the processing of your data in certain circumstances.
- Data portability: to receive certain data in a structured, commonly used, machine-readable format and, where applicable, have it transmitted to another controller.
- Objection: to object to processing based on legitimate interests or to direct marketing at any time.
These rights are subject to exceptions and limitations under applicable law, including where processing is necessary for compliance, legal claims, freedom of expression, or other legitimate grounds.
9. Withdrawal of Consent
Where we rely on your consent to process personal data, you may withdraw that consent at any time. Withdrawal will not affect the lawfulness of processing carried out before withdrawal.
You may withdraw consent by contacting us using the details below or, where available, by using unsubscribe links or similar tools provided in our communications.
10. Right to Complain
If you have concerns about how we handle your personal data, we encourage you to contact us first so we can try to resolve the issue.
You may also have the right to lodge a complaint with a supervisory authority or other competent regulator, depending on your location and applicable law.
11. Data Security
We implement appropriate technical and organisational measures designed to protect personal data against accidental or unlawful destruction, loss, alteration, unauthorised disclosure, or access. These measures may include access controls, secure storage, staff confidentiality obligations, network protections, backup systems, and internal procedures for handling incidents.
However, no method of transmission or storage is completely secure. While we strive to protect personal data, we cannot guarantee absolute security.
12. Contact Information
If you have questions about this Privacy Policy or wish to exercise your rights, please contact:
Northbridge Newsroom Studio Ltd
Northbridge Newsroom Studio, 14-18 North Wharf Road, Paddington, London W2 1NW, UK
Email: [email protected]
Phone: +44 20 7846 3917
13. Changes to Privacy Policy
We may update this Privacy Policy from time to time to reflect changes in our practices, technologies, legal obligations, or business operations. Any updated version will be posted with a revised effective date or other appropriate notice.
We encourage you to review this Privacy Policy periodically to stay informed about how Northbridge Newsroom Studio Ltd handles personal data.